Managing Risk and Costs of Email Archives

Managing the risk and costs of email archives is an essential aspect of modern business. With the increasing amount of data being generated every day, it’s important to ensure that your email archives are managed efficiently and effectively. In this blog, we will discuss the risks and costs associated with email archives and how to manage them.

1. Functionality not tested at scale
   • One of the biggest risks associated with email archives is that the functionality may not be tested at scale. As the volume of data increases, it can become challenging to use, manage and report on data in the archives. Ensure that your email archive vendor has the necessary tools and processes in place to manage the data efficiently and effectively.
2. Volumes become unmanageable
   • Another risk associated with email archives is that the volumes of data can become unmanageable, leading to difficulties in retrieving and managing data. Ensure that your email archive vendor has the necessary tools in place to manage data growth and handle deletions, where applicable. They also need to have a solid backup and recovery plan in place.
3. Most of the data is not needed for business or legal reasons
   • Most of the data stored in email archives are not needed for business or legal reasons. This can lead to increasing costs associated with managing the data, as well as security and privacy risks. Ensure that your email archive vendor has a solid data retention policy in place and that they are able to extract and delete data as needed.
4. Archives have limited deletion and extract capabilities
   • Finally, another risk associated with email archives is that they have limited deletion and extract capabilities, making it difficult to manage and extract data as needed. Ensure that your email archive vendor has the necessary tools in place to extract and delete data as needed and that they have a solid data retention policy in place.

In conclusion, managing the risks and costs associated with email archives is an essential aspect of modern business. By choosing the right email archive vendor, you can ensure that your data is managed efficiently and effectively and that the costs associated with managing the data are reduced.

Learn more on how we can support your email archive migration efforts here.