Legal Hold & Document Retention

Policy development & technology to automate legal hold and document retention

Failure to establish consistent and defensible legal hold policies and procedures can create significant legal risk and unnecessary uncertainty for a critical process.

When you need to immediately put information or a custodian on a freeze to prevent deletion of critical data, Innovative Driven can help you manage the process with automation and ease. Furthermore, we will work with you to create and implement policies that allow you to rid of data with confidence.

ID helps ease the process by providing:

  • Identify Relevant Information

    Identify all potentially relevant information, including electronic and physical documents, emails, and other data that may be relevant to the case.

     

  • Notify Custodians

    Notify custodians about the legal hold and instructed not to destroy any of the potentially relevant information.

  • Preserve Information

    The information should be preserved in its original form, both physically and electronically, to ensure its integrity and authenticity.

  • Legal Hold

    Monitor compliance with the legal hold, including following up with custodians to ensure that they are preserving the relevant information.

  • Identify Document Categories

    Identify the categories of documents that the organization should retain based on legal and business requirements.

  • Develop a Retention Schedule

    Outline how long each category of document should be retained and specify the method of destruction once the retention period has expired.

  • Implement and Communicate the Policy

    The document retention policy should be implemented across the organization and all employees should be notified about it and trained on how to comply with it.

  • Monitor Compliance

    The organization should monitor compliance with the document retention policy, including following up with employees to ensure that they are retaining documents according to the policy.

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